Vital Records Registrar

The birth certificate/vital records registrar is responsible for the collection of documents, data, and information required for the accurate and compliant completion of birth certificates, fetal death certificates, and/or other related documents required by the State of North Carolina Department of Health and Human Statistics (NCDHSS).

Document Collection: Gather necessary documents and data for the completion of birth and fetal death certificates.

Data Verification: Review medical records to verify the accuracy of patient demographic and clinical information.

Compliance: Ensure adherence to legal terminology, North Carolina state statutes, and departmental policies.

Record Entry:Accurately input vital records into the NCDAVE EBRS system.

Engagement: Actively communicate with mothers and relevant parties to facilitate the timely completion of birth certificates.

Support Duties: Assist other sections and shifts as needed, performing a variety of related tasks.

The following qualifications or equivalents are the minimum requirements necessary to perform the essential functions of this job.

Education and/or Training:

High School Diploma required. Preference to Associate's Degree in Health Information Management or related field of study. Relevant experience may be considered in lieu of education. Notary Certification and NC Driver License.

Work Experience: (Minimum Two Years Work Experience Preferred) Computer experience required, must include use of word processing, windows, and functions involving data entry. Experience in health information management or similar setting with emphasis on data entry and data integrity preferred.

Knowledge, Skills, and Abilities:

• Knowledge of medical record format and content for patient records.

• Ability to review medical records and verify patient demographic and clinical information.

• Knowledge of legal terminology and ability to understand NC state statutes and policies.

• Excellent written and oral communications skills, including English usage, punctuation, and grammar. Types accurately 45 wpm.

• Ability to work under pressure with ongoing time constraints.

• Excellent verbal communication skills, calm and professional demeanor

• Resourceful and detail oriented as work requires absolute accuracy in electronically recording vital and associated records into the NCDAVE EBRS.

• Must be resourceful and timely in engaging mother and others to expedite the birth certificate completion.

• Typing expertise and familiarity with Microsoft Office or similar software

• Any other duties as assigned, including assisting other sections and/or shifts.

• NCDAVE EBRS birth certificate and fetal death training. Physical Requirements:

• Visual, auditory, and verbal ability required to follow up on issues.

• Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color.

• Good hand coordination and manual dexterity.

• Position mostly sedentary with use of a computer monitor approximately 95% of the time.

• Small amount of physical work including include lifting approximately 5-10 pounds.

• Filing and retrieval of scanned documents may require reaching, pulling, pushing, bending, and stooping.